The same street, five institutes
Students visit several centres before deciding. If you call back on day three, they have already paid someone else.
IELTS & Language For IELTS, PTE & language institutes
IELTS Institute Management Software for Busy Front Desks
Walk-ins who compare three institutes, batches that start every few weeks, students who want two courses at once — Klass360 keeps all of it in one place.
Walk-ins17Today
Follow-ups due234 overdue
New batches3Starting Monday
Admissions41This month
StudentCourseSourceStage
Gurpreet SandhuIELTS AcademicWalk-inDemo booked
Neha AroraPTE + Spoken Eng.ReferralContacted
Karan BediIELTS GeneralInstagramNew
The problem Short courses, fast decisions
Language institutes move faster than registers can
A student who walks in today usually joins somewhere this week. The question is whether it is your institute.
Batches never stop starting
A new IELTS batch every few weeks means seats, timings and start dates change constantly — and the desk loses track.
Mixed course interests
One student wants PTE and spoken English, another switches from General to Academic. Paper forms cannot keep up.
Plans change, refunds follow
When a student's plans change, refunds get settled informally and fee records stop matching the bank.
Walk-ins Call back while they are still deciding
Win the walk-in before the next institute does
Save each walk-in with mobile number, course interest and source in under a minute. Klass360 flags returning students, keeps every course interest on one lead and puts the next call on the counsellor's list for today, not next week.
- Activity history on every lead
- Today and overdue follow-up lists
- Loss reasons when a student joins elsewhere
Rolling batches Always know the next start date
Rolling batches and lectures without a whiteboard
Create morning, evening and weekend batches as demand comes in, each with days, timing, batch leader and seats. Schedule recurring module lectures, add one-time speaking sessions, and tell every walk-in exactly which batch has room.
- Seats filled at a glance
- One-time and recurring lectures
- Short-course fees with installments and receipts
Features Picked for language institutes
What an IELTS institute uses every day
Fast walk-in capture
Name, mobile, course and source saved before the student leaves the desk.
IELTS + spoken English, one lead
Several course enquiries per student, each with its own stage.
Same-day follow-ups
Due and overdue lists so warm walk-ins get a call before they decide.
Rolling batches
Morning, evening and weekend batches with seats, created in a minute.
Lecture scheduling
Recurring module lectures and one-time speaking sessions per batch.
Fees, discounts & refunds
Installments, offers and approved refunds with a full record.
Reviews From coaching & tuition owners
What language institute owners say
IELTS batches change every month and walk-ins are many. Follow-ups are now planned, not from memory. Conversion from enquiry to admission is better than last season.
Before this our fee details were in two registers and one Excel. Now I check pending fees on my phone before the parents meeting itself. Saves me lot of time every month.
Our front desk types the mobile number and immediately knows if the student already enquired. Duplicate entries have practically stopped, and counsellors are not fighting over leads anymore.
Resources Free help for institute owners
Guides and tools for IELTS and language institutes
How to stop losing enquiries at the front desk
Simple desk habits that stop walk-ins from slipping through the cracks.
Read the guideEnquiry follow-up process for counsellors
When to call, what to say and how to close — with call scripts.
Read the guideEnquiry Register Template
A free Excel register to log walk-ins and follow-ups in a structured way.
Get the templateFee Receipt Generator
Issue a clean fee receipt for a short-term course in seconds.
Open the toolFAQs Asked questions
IELTS institute software: common questions
1. Does Klass360 work for IELTS, PTE and spoken English together?
Yes. Each is set up as its own course — IELTS Academic, IELTS General, PTE, spoken English or a foreign language — with its own fee, subjects and batches. A student who wants two courses stays one lead with two course enquiries.
2. We start new batches every few weeks. Is that hard to manage?
No. Creating a batch takes a minute: pick the course, set the days, timing, batch leader and seats. Rolling batches simply appear in the list, and you can see which ones still have seats before you promise a start date.
3. Most of our enquiries are walk-ins who compare institutes. How does Klass360 help?
The desk saves the walk-in with mobile number, source and a follow-up date in under a minute. Counsellors see that follow-up on their due list the same day, so you call back while the student is still deciding.
4. What happens if a student's plans change and they ask for a refund?
Raise a refund request against their payments. It moves through approval and processing, with each step recorded, and the student's fee record updates so your accounts stay correct.
5. Do students get a portal for mock tests or practice?
No. Klass360 manages your enquiries, admissions, batches, lectures and fees. It does not run tests or provide a student portal, so you can keep using the practice material and test platform you already have.
Free trial Try it for 7 days
Turn more walk-ins into IELTS admissions
Prefer to talk? Call +91 73594 26596 or email hello@klass360.com